STEM Administrative Assistant
Lawson State Community College

Job Info

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Position Summary

The STEM Administrative Assistant will support the daily operations of the STEM Department, assisting the program director, faculty, and students in administrative tasks. This role is responsible for managing communications, scheduling, data entry, event coordination, and other tasks to ensure the efficient functioning of the program.

Salary Schedule Placement: Local Salary Schedule $26.32/hour with a maximum of 19 hours per week.

Essential Duties and Responsibilities

Administrative Support:
o Provide general administrative support to STEM faculty and staff, including managing calendars, scheduling meetings, and organizing travel arrangements.
o Assist in preparing and editing correspondence, presentations, reports, and program-related documents.
o Serve as a point of contact for inquiries from students, faculty, and external partners.

Office Management:
o Maintain the program office, including ordering supplies and managing equipment.
o Oversee the program's filing and record-keeping systems, ensuring accurate and up-to-date documentation.

Event Coordination:
o Organize and coordinate program events, workshops, and seminars, including room reservations, catering, materials preparation, and registration.
o Assist in organizing recruitment and outreach events for the program.

Student and Faculty Support:
o Provide administrative assistance for STEM tutoring program including managing and scheduling
o Assist students with general inquiries, registration processes, and program requirements.

Data Management:
o Maintain program databases, including student and faculty records, and other program-related information.
o Assist with data entry and report generation for program assessments and external reporting.

Budget and Financial Assistance:
o Monitor program budgets and process expense reports, reimbursements, and purchase orders.
o Support grant and funding processes, including tracking deadlines and assisting in proposal preparation.

Communication:
o Manage the program's email inbox, responding to general inquiries and routing requests to Director, when appropriate.
o Contribute to ideas in developing the program's webpage and social media presence, ensuring information is current and relevant.

Compliance and Reporting:
o Assist in ensuring the program complies with institutional and regulatory requirements.
o Prepare and submit reports to university administration or external agencies as needed.


This role offers the opportunity to be part of a dynamic and growing STEM program, supporting the next generation of scientists, engineers, and innovators.

Qualifications

• Proven experience in an administrative or office management role, preferably in an academic or STEM-related environment.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive, and office management software (if required)
• Familiarity with basic budgeting and financial procedures.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and problem-solving abilities.

Preferred Qualifications:

• Experience working in higher education, non-profit organization, or a STEM-related field.
• Knowledge of database management and reporting software.
• Experience with event planning and coordination.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications and must submit a complete application packet through the ONLINE application system (www.lawsonstate.edu) by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Application material may not be submitted by fax or email. If you have any questions regarding the application, please contact the Office of Human Resources at (205)929-3408 or humanresources@lawsonstate.edu. A complete application packet consists of:A cover letterAn Online applicationA current resumeA copy of relevant post-secondary transcripts identifying the applicant, institution, and date degree conferred. If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date. Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.ADDITIONAL INFORMATION:Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.

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