Senior Administrative Associate
BC Forward

Job Info

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Senior Administrative Associate

BC Forward is looking for Senior Administrative Associate in South San Francisco, CA 94080

Position Title: Senior Administrative Associate)

Locations: South San Francisco, CA 94080

Anticipated Start Date: 11/11/2024

Expected Duration: 6 + months

Shift: M-F full time (On-site)

Pay rate: $45.00/hr. on W2

Purpose:

To provide diverse expertise in administrative support to the Vice President and Head of Translational Medicine organization by anticipating, determining, and fulfilling customers needs in a proactive, well-organized and customer-oriented manner. To provide a team player role on the Translational Medicine administrative team in support of business partners as they work toward success in corporate goals.

Job Responsibilities:

• This person will provide timely, accurate, and effective Administrative support to the
• Vice President and Head of Translational Medicine, contributing to organizational and
• corporate goals
• Able to make independent decisions regarding calendar priorities to reduce conflicts and accommodate high priority commitments
• General office responsibilities include: maintain multiple calendars; plan, schedule and coordinate complex meetings, travel, onsite/offsite meetings; process payments and expense reports and utilize computer software applications to maximize department efficiency
• Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review
• Exercise independent judgment and discretion with sensitive/confidential and proprietary information.
• Participates, plans, coordinates and prioritizes work within or across departments by providing project leadership, direction, training and assistance to others
• Act as a Mentor or Peer Advisor to other Administrative Professionals within
• Understand and troubleshoot from a broader perspective and anticipate th impact/implications of the problem(s) and proactively offer solutions
• Meeting material presentation preparation, support and delivery as needed
• Manage meetings (set agenda, organize meetings, generate minutes)
• Take on responsibilities as they arise to drive results

Required Skills and Qualifications:

• A Bachelor's Degree or 5-8 years of related experience
• Experience supporting a senior executive in a fast-paced and demanding corporate work environment, highly organized with the ability to multi-task and high attention to detail
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction with ability to be available for support outside normal working hours (including some evenings and weekends)
• Ability to make independent decisions and problem solve without reliance on precedent or supervisory guidance
• Highly collaborative and leads by example.
• Exercises exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.
• It is essential to be highly skilled in writing and communications, persuasion and positive influence of others.
• Google Apps (Gmail, gCal, gDrive etc.) or equivalent. Currents, Zoom, Meet, Chat or equivalent.
• Possess strong meeting planning, coordination, interview scheduling and logistics management for teams and work groups including all-hands and town hall style events.
• Possess strong organizational skills, managing concurrent projects, prioritizing tasks and managing timelines
• Strong skill set in supporting executive level management, including managing travel (domestic and international), expenses (Concur) and complex calendar management.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Keywords:

[Change records, Change Controller, Planned Events and Approvals, Inspection readiness]

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 231062 when responding to this ad.

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Job Snapshot

Employee Type
Contractor

Location
South San Francisco, CA (Onsite)

Job Type
Admin - Clerical, Customer Service, Executive

Experience
Not Specified

Date Posted
11/05/2024

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