Purchasing Assistant - 525262
The University of Alabama

Job Info

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Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 214231 - Civil Const and Env Engineering

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary: Serves as the primary processor for purchases for the Department of Civil, Construction, and Environmental Engineering (CCEE). Purchases research equipment and teaching supplies for faculty, undergraduate students, and student groups within the department. Collaborates with the other departmental and college staff. Provides daily support to faculty, staff and undergraduate students in the department by handling incoming and outgoing mail, packages and other correspondence. Provides support for the Associate Head for Undergraduate Programs and Undergraduate Program Director, and works with a variety of software to assist with scheduling, student recruitment, and course/curricular materials. Provides secondary support for the undergraduate ABET accreditation processes and documentation.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Excellent organizational, communication and public relations skills. Excellent communication and customer friendly service skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting with a spirit of continuous improvement. Ability to manage multiple tasks, deadlines and appointments efficiently and contribute to a collegial, ethical, organized and positive department environment. Ability to demonstrate tact, versatility, adaptability, a high degree of self-motivation, and directional initiative. Skilled with digital file systems (OneDrive and Box) and office applications (Outlook, Word, PowerPoint, Excel, DocuSign, Forms and SharePoint). Ability to learn and become proficient with university software systems.

Preferred Qualifications: Experience with University operating software programs (including Banner and Concur) and knowledge of university financial and purchasing policies and procedures. Experience with budgetary and purchasing responsibilities that includes reconciling P-card statements in Concur and processing purchase orders in buyBAMA. Experience entering class/course schedules in Banner and assigning classrooms in Astra.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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