Office Coordinator/Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Consulting Group located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Office Coordinator/Executive Assistant to support the office and team members. This position will start after Thanksgiving and require 5 days in office. Hours are generally 9:00am-5:00pm with 30 minutes for lunch (37.5 hour work week), availability for OT as needed.

Responsibilities:

• Order, set-up and clean-up weekly in office lunches
• Work with building services to maintain office space
• Order supplies and groceries. Keep kitchen and supply areas tidy and stocked
• Support various in office and out of office events
• Work with building security for guests and employee access
• Support multiple Partner/Director-level executives.
• Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.
• Prepare and reconcile expense reports.
• Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary
• Manage travel profiles with all personal travel information and preferences.
• Correspond independently and professionally with team members and clients.
• Handle sensitive/confidential information requiring a high level of discretion.
• Develop a good working relationships team members in all levels of staff.
• Develop effective relationships with other team members, including clients and their support staff.
• Coordinate meeting set-up; audio visual, meeting space and materials.
• Performance Advisor Review Meeting Scheduling - during review months, schedule for each Partner and their designee.
• Maintain Partner Contacts - add new client contacts as they are flagged by outlook
• Other EA Tasks - manage monthly Partner benefit allotment, facilitate gifts to clients and to staff, communicate with Partners' significant others (if requested), passport renewal, etc.

Qualifications:

• Bachelor's degree required
• 5+ years of related experience required in working in an executive assistant role within professional services
• Advanced Proficiency in Microsoft Outlook
• Ability to communicate effectively and professionally.
• Demonstrate ability and temperament to work with sensitive information.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Compensation/Benefits:

• Salary up to $100k

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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