Office Administrator
Sudden Service, Inc

Job Info

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Office Administrator

Sudden Service INC.

103 Industrial Park Road, Philadelphia, MS 39350

Taylor Sudden Service provides exclusive worldwide distribution of genuine Taylor OEM parts and forklift service for equipment designed, manufactured, and marketed by Taylor Machine Works, Inc. Backed by a network of parts and service centers, nationwide dealer support organizations, and factory-trained service technicians, SSI is committed to providing the best parts and service support in the industry. We offer training schools for our service technicians on a regular basis, ensuring the best possible service to Taylor Machine Works' customers. Sudden Service, INC (SSI) is a subsidiary of the Taylor Group of Companies, a third-generation family-owned business based in Louisville, MS since 1927.

Job Summary:

The Office Administrator will provide high-level administrative support to the Manager and Materials Manager at SSI. Reporting to both the Manager and Materials Manager. The Office Administrator provides executive support in a one-on-one working relationship. The Office Administrator also serves as a liaison to other departments within the SSI organization. The Office Administrator organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Office Administrator must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties/Responsibilities:

• Manage sensitive matters with an elevated level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Sustain a daily calendar, make all aware of events, and prepare for guests that may be coming through the facility.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Reconcile the credit card statement for the purchasing department using Certify
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; perform additional duties as assigned.
• Draft and prepare correspondence for internal announcements and meetings.
• Assist in preparing and managing presentations as needed.
• Be very quick to respond to emails and phone calls.
• Welcome guests by greeting them, in person or on the phone, answering or directing inquiries.
• Use discretion, confidentiality, and good judgment
• Represent the company in a positive light through great follow-through skills and sound judgment.
• Scan packing slips.

Required Skills/Abilities:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of Sudden Service, Inc. by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Education and Experience:

• Experience desired in working in an office setting supporting management
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Benefits:

• Medical/Prescription
• Dental
• Vision
• Vacation
• 10 Holidays
• 401K
• Life Insurance

SSI is an Equal Opportunity Employer. All Qualified Applicants Will Receive Consideration for Employment Without Regard to Age, Race, Color, Religion, Sex, Disability, National Origin, or Status as a Protected Veteran
Position Requirements Full-Time/Part-Time Full-Time Position Office Administrator Division Sudden Service, Inc Close Date Number of Openings 1 Exempt/Non-Exempt Non-Exempt Hiring Manager(s) Brenda Powell Req Number MAN-24-00109 Open Date 12/17/2024 Location SSI-Philadelphia DOC About the Organization Backed by over 95 years of experience, The Taylor Group has become a worldwide operation with sales driven by the professional and aggressive activities of a vast domestic dealer sales, direct sales, and international sales organization. TMW designs, engineers, and manufactures more than 100 models of industrial lift equipment with lift capacities from 4,000 lbs. to 125,000 lbs. At the very center of this success has been an unwavering commitment to the key concepts of Faith-Vision-Work by the members of the Taylor family and employees who collectively form The Big Red Team! Taylor Machine Works, Inc. is a subsidiary of the Taylor Group of Companies, a third-generation family-owned business based in Louisville, MS since 1927.
This position is currently accepting applications.

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