Office Administrator - $24-$29/hr
Roth Staffing Companies

Job Info

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Responsibilities:

• Greet clients, customers, and visitors in person, and manage incoming phone calls by directing them to the appropriate resource.
• Oversee office operations to ensure efficiency, including managing mail, office supplies, kitchen stocking, postage.
• Prepare meeting materials and packets for weekly company meetings by gathering information from leadership groups.
• Provide ongoing administrative support to ;leadership, including handling project support, event coordination, personal errands, travel needs, and other tasks as required.
• Coordinate logistics for conferences, including event space, travel, activities, and registration for marketing and investment team members.
• Assist in marketing efforts for conferences, calling trips, and other events, including scheduling appointments, creating materials, and tracking follow-up activities.
• Input data entries for client activities into the contact management system to ensure accurate records for weekly marketing reports.
• Support marketing email campaigns by creating mailing lists, responding to inquiries, and tracking campaign responses.
• Complete data entry for Accounts Payable by entering invoices into the general ledger and reconcile monthly credit card statements.
• Prepare and reconcile expense reports for Managing Partners, including entering data into the expense management system.

Requirements:

• 2+ years of administrative support experience
• Proficiency in Microsoft Office, especially Word and Excel.
• Experience with CRM systems.
• Must be able to take initiative, and work within strict deadlines.
• Must be able to present professionally in all aspects of communication.

Additional Info:

• Pay: $22-$29/hr + 10% annual bonus
• Location: 100% onsite
• Schedule: 8 AM-5 PM Monday-Friday
• Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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