Meetings Manager
Galderma Laboratories

Job Info

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Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title: Meetings Manager

Location: Remote US

Description

The Meetings Manager will collaborate across the organization with various stakeholders to deliver meetings that are aligned with the objectives of our business partner's and compliant with all corporate policies and industry guidelines. Responsible for program development from concept to completion, budget forecasting and planning, contract management, project management and supplier management while providing exemplary customer service. Galderma meetings to include internal Commercial Sales Meetings: National Sales Meetings, Product Launches, POAs, Train the Trainer, Manager Meetings, and Incentive Trips.

Key Responsibilities

• Sole point of contact with business partner through program development to completion of meeting.
  
• Understand business partner's meeting objectives and evaluate program/event histories, budget considerations and contractual provisions.
  
• Develop, communicate, and manage a project plan and meeting agenda in support of meeting objectives and timelines.
  
• Manage and provide oversight of all financial and budget requirements: budget approvals, purchase orders, invoice approvals and monthly budget forecasts.
  
• Manage venue sourcing, final venue selection and venue contract negotiations.
  
• Manage logistical components such as communications, meeting space, room set-ups, food and beverage, technology, audio visual and production, sleeping room reservations, ground transportation and on-site management.
  
• Manage program materials including registration, invitations, confirmations, on-site meeting app, name badges, and surveys based on the need.
  
• Manage meeting suppliers including venues, meeting management companies, production companies, etc. to ensure focus on stated meeting objectives.
  
• Responsible for on-site execution of the event, including oversight of suppliers and staff, registration, F&B, evening events, general session, breakouts, ground transportations, VIPs, sleeping room accommodations.
  
• Identify, analyze, and monitor potential risk. Utilize risk management techniques and strategies. Provide contingency plans and appropriately manage emergencies.
  
• Foster clear, consistent, and open collaboration with business partners across the organization.
  
• Identify and pursue new ideas and constructive change to improve the value derived from Galderma meetings.
  
• Drive compliance with all legal and regulatory rules and guidelines for internal meetings.
  
• Monitor performance against objectives and budgets providing periodic updates to business partners.
  
• Participate in special projects with Department Leadership or cross-departmental teams as needed.
  
• Conduct pre-conference and post-conference meetings and perform post-event analysis.
  
• Act with integrity, initiative, and sound judgment to reinforce trust, professionalism, and commitments.
  
• Communicate regularly and effectively with both internal and external colleagues as appropriate.
  
• Collaborate, inspire, and partner with Procurement, Finance, and fellow colleagues to achieve and exceed objectives.
  
• Attend Seminars and Training that are relevant to the job description and meetings industry.
  
• Stay current with trends, new technologies, and all regulations affecting the meetings /corporate industry
  

Key Qualifications

• Bachelor's degree required.
  
• 5+ years of progressive experience, in one or more of the following areas: Meeting and Event Management, Hospitality Industry or other Meetings related field, Pharmaceutical Sales Operations is preferred
  
• Certified Meeting Planner Designation preferred.
  
• Strong organizational skills; Capable of managing prominent levels of detail and handling multiple activities/tasks under pressure.
  
• Demonstrate ability to actively listen to needs of business partner and formulate meeting strategy.
  
• Demonstrate ability to communicate effectively with both internal and external colleagues.
  
• Demonstrate ability to develop and lead meetings with senior leadership.
  
• Demonstrate ability to lead, motivate and influence at all levels of the organization.
  
• Demonstrate ability to foster and leverage professional relationships.
  
• Demonstrate ability to identify and solve contractual and operational business challenges.
  
• Demonstrate excellent customer service skills.
  
• Demonstrate excellent organizational skills and attention to details.
  
• Demonstrate excellent time management skills.
  
• Demonstrate proficient use of Microsoft Office Suite and CVENT.
  
• Willing and able to travel domestically and internationally 15%-20% of the time.
  
• Highly proficient with Microsoft Teams, SharePoint, Outlook, PowerPoint, Word, Excel
  

What we offer in return

You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base. You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training.

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
  
• The next step is a virtual conversation with the hiring manager
  
• The final step is a panel conversation with the extended team
  

Our people make a difference

At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.

Employer's Rights:

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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