Legal Operations Coordinator
Horizon Farm Credit, ACA
Job Info
JOB DESCRIPTION
Join our dynamic legal team as a Legal Operations Coordinator and play a pivotal role in shaping our company's future while advancing your career in a supportive and innovative environment!
Overview: Horizon Farm Credit is actively recruiting for a Legal Operations Coordinator to join our team. The qualified candidate may work in any available branch location. To view locations, visit Locations | Horizon Farm Credit. This position is eligible for a hybrid work schedule after 6 months of successful employment. This is a great opportunity to make a difference in agriculture and rural communities.
In this position, you will direct the execution, coordination, and maintenance of the Legal Department's operations function. You will collaborate with the General Counsel in managing the department's legal workflow, the legal expenses of the Association, outside counsel engagements and relationships, operation and maintenance of the Legal Department's Enterprise Legal Management system, and facilitating cross-functional alignment with other Association departments.
Areas of Responsibility Include:
Legal Workflow and Records Management
- Direct the intake, triage, and assignment of incoming legal matters.
- Maintain the ELM Internal Business Portal.
- Ensure matter record completion and file closeout.
- In collaboration with the General Counsel, design and implement a legal knowledge management program and a contract lifecycle management program.
- Assist with the preparation and management of the legal department budget.
- Track fees and expenses of active legal matters.
- Analyze spending trends, potential cost savings, and efficiency opportunities for legal expenses across the Association.
- Recommends and implements solutions to reduce global legal spend to drive efficiency and lower costs.
- Manage the Enterprise Legal Management system (LawVu).
- Oversee the Onboarding and Offboarding of Users from the ELM, Business Portal, and Law Firm Portal.
- Submit requests for updates and customizations from vendors as requested.
- Directs the management of the Enterprise Policy & Procedure system (PolicyStat).
- Assist in designing initiatives to increase the operational maturity of the legal function.
- Direct the implementation of approved legal maturity initiatives.
- Assist in analyzing the business needs to align the Legal Department's strategic plan.
- Assist in the identification and planning of scalable future initiatives to advance the Legal Department's maturity and delivery of legal services to the Association.
- Directs a legal vendor management program.
- Negotiates fee agreements, including alternative fee arrangements, with outside counsel.
- Directs governance of billing arrangements and supervises adherence to billing guidelines, seeking approval for variations when necessary.
- Performs periodic evaluations of outside counsel vendors and makes recommendations to the General Counsel.
- Completes all Association Assigned Training.
- Engages in specialized training relevant to the ELM system (LawVu) and the field of Legal Operations.
- Associate degree or equivalent work experience.
- Generally, 5 years of experience in a business environment. Experience in a corporate legal department is preferred. Prior Legal Operations experience is a plus.
- Strong organizational skills and exceptional integrity are essential.
- Ability to analyze written and financial information.
- Intermediate-level computer skills required.
- Ability to interact effectively with customers and staff.
- Superior written and oral communication skills.
- Exhibits sound and accurate judgment that is logical and objective.
- Travel to/from other branch offices, associations, AgFirst, or other facilities as deemed necessary.
- Adaptable and flexible to a changing work environment.
- Regular, predictable, and reliable attendance is required.
Horizon Farm Credit is an expert in agriculture, with over 100 years of serving rural America. As a premier rural lender, we're constantly growing and seeking new members for our team. As part of the Horizon Farm Credit team, you have the opportunity to make a difference in agriculture and rural communities.
What can we offer you?
We offer competitive compensation and benefits packages for full-time employees including:
- Medical insurance with dental and vision care options
- 401 (k) with significant employer matching
- Paid time off, holidays, and volunteer time to support work/life balance
- Tuition reimbursement and training opportunities
- Student loan reimbursement
- Leadership and career development opportunities
- Paid maternity and bonding leave
- Paid short-term disability
- Fun and inclusive work environment
Equal Opportunity Employer including veterans and individuals with disabilities.
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