Legal Assistant
Ultimate Staffing Services

Job Info

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Ultimate Staffing is partnered with a nationally recognized Plaintiff firm in West Palm Beach, FL that has been in business for over 30+ years defending the rights of people injured. We are looking for two full time Legal Assistants with scheduling experience who is s ervice-oriented to support an assigned attorney or group of attorneys. This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment. A proactive work ethic, ability to anticipate needs, strong decision-making skills, attention to detail, and flexible schedule are a must.

Legal Assistant Job Responsibilities:

• Interface with clients, colleagues and medical providers, both on the telephone and in-person.
• Scheduling is a must
• Conduct preliminary client intakes, obtaining basic client information to facilitate attorney interview.
• Prepare, revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.
• Transcribes dictation, minutes of meetings or taped records of conferences and meetings.
• Provides administrative support, which includes but is not limited to, processing conflict checks and new client/new matter forms; entering time; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; maintaining attorney and senior paralegal/investigator calendars. Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients.
• Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm's document management system
• Request, organize and summarize medical records and bills.
• Organize medical examinations in terms of scheduling and processing.
• Draft basic pleadings.
• Provide assistance to other legal assistants, paralegals and senor paralegal/investigators to meet Firm and client needs; organizes and Prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients'/colleagues' current and future needs. Shares information and offers ideas and solutions in a team environment.
• Perform complex activities which may be highly confidential and sensitive and require discretion and diplomacy.
• Communicate with insurance carrier and opposing counsel.
• Organize depositions.
• Prepare basic medical chronologies and medical expense itemizations.
• Compile, organize and summarize damages documentation.
• Prepare and compile discovery responses for attorney review.
• Prepare and review settlement statements.
• Assist in trial preparation, including witness organization and exhibit lists.
• Schedule expert depositions and pre-deposition meetings.
• Compile records for expert, deposition transcripts and errata sheets.
• Other general administrative duties and projects as assigned.

Litigation Legal Assistant Qualifications:

• 3 years of experience in Personal Injury and/or Medical Malpractice cases.
• Experience using Microsoft Office Suite (Word, Excel, etc.) required.
• FileVine experience preferred.

Legal Assistant Compensation:

• $55,000-$65,000 depending on experience
• 100% Employer covered Health, Vision, and Dental
• 15% Matching 401k
• Generous yearly bonus
• Profit sharing options

Please email resume to for immediate consideration

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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