Grant Accountant
Prairie State College

Job Info

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Posting Number:

S0386P

Classification:

Managerial

DBM Rating:

C41

Position Number:

062

Position Title:

Grant Accountant

Position Type:

Managerial

Status of Position:

Staff - Full Time

Union:

Non-Union

FLSA:

Exempt

Position Summary:

The Grant Accountant position provides primary accounting function for all grant monitoring administration, compliance, grant accounting and financial reports of awarded grants through their final closing; Supports the financial services operation and activities of the Finance/Business Services Department of the College. This position is responsible for post- award grant related accounting duties; maintenance of grants contract files keeping up-to-date invoicing to contractors/grantor agencies; serves as principal contact for grant and contract accounting functions; prepares grants-related financial reports and journal entries; reviews general ledger. This position requires a strong understanding of accounting principles, and the ability to accurately produce financial documentation for all grants.

Reporting and Supervisory Relationships:

Direct reporting relationship to the Controller/ Assistant Controller

Essential Responsibilities:

• Maintains a system of financial accounting reporting and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards board (GASB)

• Focus on performing detail-oriented accounting work involving the classifying, posting, balancing, reconciling, and summarizing of financial transactions as they relate to federal, state. local community college foundation and private grants.

• Responsible for budgetary control and post award compliance with federal, state, local, sponsor and college regulations.

• Performs post-award grant accounting functions, including budget and expense analysis, periodic invoicing, financial reporting, monitors time and effort reporting and distribution, reconciliations, and re-budgeting.

• Performs grant closeouts as required by sponsors, including final reconciliations, financial status reports, final invoices, purchase order liquidations, zeroing out budgets, and final reporting.

• Evaluates expenses reflected on financial reports and other financial documents to ensure compliance with government and other donor terms and regulations.

• Assists in financial aid distributions and disbursement reconciliation process.

TRAINING

• Assists grants administrators with journal entries; preparation of income and expenses statements and other financial reports for internal use as well as outside/grants funding agencies.

• Schedules and trains new Grant Managers on accessing their grant budget reports

• Assists grant writers (faculty, deans, etc.) with preparing grant proposal budgets and budget narratives.

• Reviews general ledger transactions to ensure accuracy.

COMPLIANCE

• Monitors compliance with internal grants processes, federal, state and specific grants
• funding agencies' regulations.

• Maintains resources for compliance and grants internal processes training to be performed for grants administrator.

REPORTING

• Prepares quarterly, semi-annual or annual financial reports as required by federal agencies (DOE, NIH, NSF and NIJ).

• Prepares SEFA/A-133 report for the external auditors and other PBC documents that are requested by auditors and communicated by supervisor.

• Creates accurate reports on financial performance that meet internal and external quality standards. Satisfactory results on audits are required.

• Assists, as needed, with monthly general ledger closing.

• Prepares and enters journal entries; performs other date entry and inquiries.

• Performs other duties as assigned within the scope of the department, consistent with the essential role of this position.

Working Conditions/Physical Requirements:

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Minimum Qualifications:

• Bachelor's degree in Finance, Accounting, Business, Public or a related field.

• Three to five years' in accounting, budget management, finance or related experience.

• Demonstrated experience preferably in non-profit environment and grant accounting (budgeting, accounting, finance, or a related field).

• Demonstrated experience with an integrated computer accounting system, proficiency with MS Excel or other spreadsheet software (an intermediate level).

• Ability to manage multiple projects and priorities simultaneously.

• Demonstrated excellent oral and written communication skills necessary to interact effectively with all levels of management, grantors, and auditors.

• Strong interpersonal skills.

Preferred Qualifications:

• Masters in Business Administration, Finance, or Accounting

• Working knowledge in GAAP and GASB as well as governmental accounting practice

• Knowledge of the rules, regulations and standards associated with Federal funding and non-profit accounting (applicable OMB-Circulars, including A-133, 22CFR226/Federal Register).

• Knowledge of indirect cost rate application and allocation methodologies.

• Ability to perform basic financial analysis.

• Understanding of the major types of financial statements issued by the organization.

• Experience with contractual agreements: ability to understand terms, requirements and other grants-related issues in order to stay in compliance with the contractual agreement.

• Ability to perform research and identify all applicable rules and regulations for different types of grants.

• Ability assess and interpret financial documents related to grant revenue and spending. Understand accounting principles and apply to accounting for grants and generating data for review by various parties, including the grant manager and grant funder.

Anticipated Work Hours and Days:

8:00 a.m. to 4:30 p.m., Monday thru Friday

Salary:

(min) $46,656 (mid) $58,319 (max) $69,983

Posting Date:

10/04/2024

Open Until Filled:

Yes

Special Instructions to Applicants:

All applications must be submitted electronically.

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