Faculty Affairs Coordinator
University of Miami

Job Info

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The University of Miami/UHealth Faculty Affairs Department has an immediate opportunity for Faculty Affairs Coordinator. The Faculty Affairs Coordinator supports the Office of Faculty Affairs and works closely with the Sr. Associate Dean (SAD) and Director of Medical Faculty Affairs in coordinating daily operations for the office and provides support in various programmatic initiatives.

Core Job Functions:

• Support SAD with direct administrative tasks.

• Supports the department with daily administrative tasks, i.e., composing and typing correspondence, communicating with leadership support staff to respond to routine questions regarding faculty matters and policies, and creates spreadsheets and presentations.

• Provides clerical support, i.e., orders office supplies, food and beverage orders for Faculty Affairs meetings, prepares work requests for facilities, telecommunications, etc., receives, screens, and directs incoming calls and visitors, providing general support.

• Manages office operations and procedures; controls correspondence; designs filing systems; reviews and approves supply requisitions; assigns and monitors clerical functions.

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

• Completes special assignments requiring collecting, organizing, and analyzing data for School and University leadership which may be the basis for significant decisions.

• Resolves unique situations as appropriate using judgment & discretion.

• Co-manages the multiple faculty affairs service mailboxes including but not limited to, the Faculty Success Admin mailbox.

• Processes web edit requests for faculty profiles or routes them to the appropriate party, grants proxy access to administrators.

• Trains Faculty Success New-Users on how to input data for the academic faculty profiles.

• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records

• Develops and maintains accurate files and upholds data integrity in database.

• Collects data, distills information, and produces comprehensive reports as requested.

• Coordinates events sponsored by the office or employee resources.

• Processes the CME for the professional and career development series.

• Remains current with university compliance, including all relevant School of Medicine and University policies, procedures, qualifications, and standards.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

Education:

Bachelor's degree in relevant field

Experience:

Minimum of three (3) years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• General knowledge of office procedures and operations.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to communicate effectively in both oral and written form.

• Skill in collecting, organizing and analyzing data.

• Ability to exercise sound judgment in making critical decisions.

• Ability to prepare financial and accounting records.

Any appropriate combination of relevant education, experience and/or certifications will be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full timeEmployee Type:StaffPay Grade:A7

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