Executive Personal Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Single Family Office is seeking to hire a Temporary-to-Permanent Executive Personal Assistant to support the Founder of an Investment Management Firm and his wife. This position will require 5 days/week in office from 8:30am-6:30pm and will go between the Midtown and Downtown office location daily, depending on the Founder's location. The ideal candidate is a highly organized, proactive, and adaptable individual who can handle a variety of tasks and responsibilities with precision and efficiency with experience in managing both personal and professional aspects of a family's affairs.

Responsibilities:

• Manage the family's calendar, including scheduling meetings, appointments, restaurant reservations, and vendor maintenance visits on 3 residences.
• Assist with travel arrangements for the Managing Partner and his family, including flights, lodging, cars, boats, and excursions.
• Oversee vehicle management, registration renewals, coordinate car leases, loans, and repairs.
• Manage special projects, including philanthropic efforts and large events.
• Maintain corporate and personal filing systems and document storage.
• Personal shopping as assigned by the Managing Partner and his spouse along with the maintenance of gift schedules and preference sheets for family, friends and associates.
• Property management for multiple NYC residences and a Hamptons summer home. Includes oversight of vendor relationships and maintenance schedules.
• Assist with correspondence, presentations, and other administrative tasks as needed by the Founder.
• Assist with budget management, financial planning, and expense tracking using spreadsheets.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proven project management capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with budget management
• High level of discretion and confidentiality.

Qualifications:

• Bachelor's degree
• Minimum of 3 years of experience in a similar role, preferably in a Family Office or supporting a high-net-worth family
• Ability to travel intermittently to the Hamptons for the summer season (housing provided by employer)

Compensation/Benefits:

• Up to 160K base + Discretionary Bonus
• Multiple benefits package offerings with employer contribution

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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