Executive Director of Finance and Business Operations (Financial Admin Leader)
Indiana University

Job Info

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Department

ALUMNI RELATIONS (UA-ALUM-IUBLA)

Department Information

The Indiana University Alumni Association's mission is to activate and support the global alumni network of more than 790,000 IU graduates - encouraging alumni to grow a lifelong connection with Indiana University and inspiring their ongoing generosity toward each other and the university.

As we pursue our mission, a core set of values guides our approach:

• Collaboration| We work together to achieve common goals.
• Commitment| We serve each other, our alumni and the university with professionalism and integrity.
• Inclusion| We work to create an inclusive culture that is committed to diversity, belonging, and equity.
• Pride| We share and celebrate the best of the past, present, and future of IU.

As we undertake our mission of activating and supporting the global alumni network, we have 3 priorities that guide our work. Each of these priorities is supported by strategies that direct our efforts in the years to come.

• Cultivate belonging| To ensure a welcoming, equitable, diverse, and inclusive community, we will challenge discrimination and our inherent biases.
• Deepen alumni loyalty| To build the alumni community, we will learn how alumni identify with IU and each other, and then offer relevant experiences that encourage stronger commitment.
• Strengthen alumni relations across IU| We will collaborate with IU stakeholders and support efforts to engage more deeply with their alumni audiences.

The IUAA activates IU's powerful global network through live and virtual events, volunteer opportunities, scholarship programs, compelling IU content, and seriously fun traditions. Additionally, the association develops and supports volunteer leadership, serves as a voice for alumni as the university evolves, and provides lifelong learning opportunities.

The IUAA collaborates with the IU Foundation, each 501(c)3 entities that work in support of Indiana University through advancement efforts which collectively include fundraising and engagement of students, alumni, and friends.

Job Summary

This position serves as the chief financial officer of the Indiana University Alumni Association, Inc., a 501(c)3 nonprofit corporation charted in Indiana. This is a senior-level, executive management role responsible for the finance and human resource operations of the Indiana University Alumni Association (IUAA), a legal entity that has its own general ledger and accounting operations in addition to oversight of resources held at Indiana University and the IU Foundation.

Department-Specific Responsibilities

• Oversees of $8M+ budget, administration and planning; development of business plans and financial strategies to advance organizational goals and priorities; leads IUAA staff in development of departmental budgets and analyzes financial trends to accurately budget revenue and expenses.
• Supervises the Alumni Business Office team; monitors all financial and accounting activities, making improvements and establishing new policies/procedures as needed.
  Provides organizational and financial counsel to the Alumni Association Chief Alumni Officer, members of the IUAA Board of Managers and members of the Lifelong Engagement and Giving team.
• Presents relevant information to key stakeholders such as fiduciary board and Finance Committee, IUAA staff, or other financial leaders across IU and IUF for purposes of education or to make important fiscal or operational decisions.
• Responsible for IUAA's external audit, 990/990T tax returns, financial policies, investments, and other related fiscal responsibilities.
• Ensures compliance with generally accepted accounting principles, government regulations (federal, state and local) and assessing risk for the organization.
• Oversees revenue generating corporate partner and sponsorship programs.
• Serves as staff liaison to the IUAA Finance Committee, a volunteer committee that provides oversight on key financial functions.
• Serves as a key member of the Lifelong Engagement and Giving leadership team as well as committees that support the operations and finances of the IUAA and advancement function.

General Responsibilities

• Directs the daily and long-term financial operations of the IUAA, the alumni engagement department of IU.
• Responsible for accuracy, timelines, and the general integrity of fiscal, policy, and internal control management for the business operations at IUAA.
• Leads and manages the annual revenue and expenditure budget and develops budgetary policies and procedures.
• Develops financial models and provides recommendations to executive leadership for resource allocations and to enhance financial performance.
• Develops and introduces growth strategies and identifies risks.
• Monitors department and program budgets and reports any significant deviations from approved budgets. Works with budget managers and Alumni Business Office staff on variance analysis.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Directs the management of general university appropriation, endowment, and gift funds.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Provides financial, budget, and organizational leadership and direction through leadership team members and budget managers.
• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for alumni engagement.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 5 years related functional experience
• 3 years of management experience in related field

Preferred

• 7 years related functional experience
• 5 years of management experience in related field
• 3 years in non-profit management or accounting
• 3 years of management experience

LICENSES AND CERTIFICATES

Preferred

• Certified Public Accountant (CPA)

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism and commitment to quality
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills and ability to multi-task
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Builds and manages effective teams, while effectively coaching team members
• Effective leadership skills
• Ability to represent IUAA with external constituents such as board members, donors, and alumni volunteers
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to clearly present financial material and statements, different budgetary models, and make it accessible to a variety of audiences
• Knowledge of human resources laws and procedures as related to managing staff
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning
• Experience using large scale financial platforms in and/or for a variety of financial operations
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position will require occasional travel to other offices on the Bloomington and Indianapolis campus, and occasional overnight domestic travel.

Work Location

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$120,000 - 130,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Strategic

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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