Executive Assistant to the Vice President for Enrollment Management
St. John Fisher University

Job Info

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Position Title:

Executive Assistant to the Vice President for Enrollment Management

Overview:

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

Job Responsibilities:

• Coordinates the calendaring system for the Vice President which includes scheduling appointments, reserving meeting rooms, communicating with other staff internal and external to the University and coordinating logistics to support appointments (such as catering plans, etc.); (20%)
• Screens incoming calls and receives visitors for the Vice President; (15%)
• Maintains filing system relevant to the area supporting the Vice President; (10%)
• Coordinates and implements travel reservations and maintains records; (10%)
• Coordinates EM departmental budget activities. Utilizing University's internal systems, forecasts and maintains budgets; (10%)
• Assists the Vice President with coordination of scheduling, distribution of meeting materials, and records minutes for the Board of Trustee's enrollment committee and other similar meetings; (10%)
• Participates in the coordination of events designated by the Vice President. Such functions may include data coordination, participating in event planning meetings and following up on job-specific responsibilities; (10%)
• Generates timely and relevant updates across University, in coordination with executive assistants in other divisions/departments; (5%)
• Participates in coordinating the logistics of performance review and salary review processes for the EM division; (5%)
• Order supplies for the office; (5%)
• Other duties as assigned.

Education / Experience:

A.A.S. Degree in Office Management or similar degree and 5+ years of relevant office experience. Incumbent should have experience working in team and high-level assistant roles.

Competencies / Skills:

This role will require excellent time management skills and demonstrated multi-tasking skills as responsibilities will shift in order to support dynamic needs and achievement of the enrollment team's goals. The incumbent must be able to handle a workload with unexpected interruptions. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Work Environment:

Work Environment:
* Natural and artificial lighting
* Normal multi-person and public office noise level
* Easy access to resources

Equipment to be Used:

• MS Office Suite (Excel, Word, Outlook, PowerPoint),
• Desktop Publisher, Adobe Acrobat
• Banner (student information and records system)
• Fax
• Printer
• Copier

Job Type:

Full-time

Work Hours:

35 hours/week, 12 months

Minimum Number of References Requested :

0

EEO Statement:

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location:

3690 East Ave., Rochester, NY 14618

FLSA:

Non-Exempt

Salary / Hourly Range:

$22.00-$26.00 per hour

Notes:

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here

Posting Number:

S00632P

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