Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Key Responsibilities

• Manage complex calendars, including scheduling meetings, travel, and events.
• Anticipate the needs of executives and proactively address requests or potential issues.
• Prepare agendas, take meeting notes, and track action items for follow-through.
• Handle sensitive and confidential information with professionalism and discretion.
• Act as a liaison between executives and internal/external stakeholders, building and maintaining relationships.
• Draft, proofread, and distribute communications on behalf of leadership.
• Coordinate domestic and international travel arrangements, including itineraries and logistics for events or conferences.
• Assist with strategic initiatives and special projects, ensuring timelines and resources are effectively managed.
• Prepare reports and presentations for meetings with executives, clients, or other stakeholders.
• Organize and prioritize tasks to meet deadlines and support efficient operations.

Qualifications

Experience

• 5+ years of experience supporting senior leadership in an executive assistant or similar role.
• Proven ability to handle multiple priorities in a high-pressure environment.
• Experience with project management or cross-functional team coordination is a plus.

Skills & Competencies

• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to work independently, take initiative, and manage urgent tasks with professionalism.
• Strong interpersonal skills and a commitment to excellent service.

Education

• Bachelor's degree or equivalent experience preferred.

Compensation and Benefits

• Competitive salary with performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with employer contributions.
• Generous paid time off and holidays.
• Opportunities for professional development.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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