Enrollment Coordinator and Administrative Assistant (Admin Generalist Coord), Bradford Woods
Indiana University

Job Info

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Department

BRADFORD WOODS (BA-BRAD-IUBLA)

Department Information

The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.

Bradford Woods is proud to be a department within the Office of Student Life, committed to promoting learning and respect by integrating diversity, equity and inclusion in all programs, interactions, and partnerships. We commit to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.

Bradford Woods is Indiana University's Outdoor Center located just 30 minutes north of the IU Bloomington campus. Bradford Woods is a private property that consists of 2,500-acres of wooded land with a 110-acre lake. Our property sits just outside of Martinsville off State Road 67. The property is used by over 400 unique programs from retreats and events to environmental education school programs.

Offering free parking and a beautiful space to work, there is no better place to be than at Bradford Woods.

Job Summary

In this role, you will take the lead on the annual enrollment process for Camp Riley, while providing vital administrative support to the dedicated team at Bradford Woods. You will have the opportunity to support a variety of impactful program areas, including Environmental Education, Adventure Education, Therapeutic Recreation, and Retreats, all while making a difference in the lives of campers and staff.

Department-Specific Responsibilities

• Administers all aspects of camper enrollment for Camp Riley, including managing recruitment efforts, handling calls, responding to inquiries, processing requests, and overseeing camper registration and check-in procedures.
• Serves as the primary point of contact for parents and guardians before, during, and after programs.
• Plans, organizes, and attends community events to recruit participants and staff.
• Manages camper enrollment systems, working with IU entities to track and report registration for various events.
• Assists Program Directors with staff recruitment efforts and may act as backup to the human resources representative at Bradford Woods.
• Supports office administration by utilizing scheduling software, answering incoming calls, assisting clients with questions, and communicating pricing and policies.
• Assists with entering purchase request and maintaining internal inventory, as well assist with entering and preparing service agreements.
• Greets visitors, sort and distribute mail, and maintain office supply inventory.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment; reorders items as required.
• Ensures that office procedures and policies are being maintained and communicated.
• Compiles, copies, sorts, and files records of office activities.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree in relevant field

WORK EXPERIENCE

Required

• 2 years of relevant experience in an office setting, customer service, or scheduling

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable

Preferred

• Demonstrates a high commitment to quality
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Onsite housing is not included in this role.

Work Location

This position is in person in Martinsville, Indiana.

Advertised Salary

$39,500 annually

Work Hours

This non-exempt, hourly position works 40 hours per week, typically Monday through Friday, with occasional evening or weekend hours as needed.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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