Bookeeper (construction)
Roth Staffing Companies
Job Info
Key Responsibilities:
- Maintain accurate and up-to-date general ledger entries, ensuring proper classification of construction-related expenses (labor, materials, subcontractor payments, etc.).
- Track and reconcile accounts payable and accounts receivable (A/P, A/R) related to construction projects.
- Post transactions to the accounting system, ensuring they are categorized correctly.
- Assist with tracking project costs (direct and indirect) and compare actual costs to budgeted estimates.
- Update and manage project-specific financial reports, including labor costs, material costs, subcontractor expenses, and overhead.
- Ensure all construction-related financial data is captured in real-time to facilitate timely decision-making.
- Process payroll for construction employees, including tracking hours worked, overtime, and deductions.
- Ensure compliance with union agreements, prevailing wage rates, and other specific payroll regulations relevant to the construction industry.
- Coordinate with project managers to verify labor costs for each construction job.
- Prepare and issue invoices for clients based on project milestones or completion stages.
- Monitor payment collections from clients and follow up on overdue invoices.
- Coordinate with project managers and superintendents to confirm billing milestones and amounts.
- Assist with monthly, quarterly, and year-end financial reports.
- Provide reports on project profitability, cash flow, and cost performance for management review.
- Help prepare financial statements, including balance sheets and profit and loss statements.
- Process and track payments to vendors and subcontractors for materials, equipment, and services.
- Maintain relationships with vendors and subcontractors to resolve any billing discrepancies or payment issues.
- Ensure compliance with payment terms and contracts.
- Assist with tax-related documentation, including sales tax, payroll tax, and other regulatory requirements specific to construction.
- Work with external accountants or auditors during tax season or year-end audits.
- Ensure proper documentation of all financial transactions and compliance with construction industry-specific regulations and financial practices.
- Help with the preparation of documentation for bonding and insurance purposes.
- Utilize accounting software tailored to the construction industry (such as QuickBooks, Procore, Sage, or Buildertrend).
- Ensure systems are updated with accurate data and help with troubleshooting as needed.
- Education: High school diploma or equivalent (some positions may require a degree in accounting, finance, or business administration).
- Experience: At least 2-3 years of bookkeeping experience, preferably in construction or a related field.
- Knowledge of Construction Accounting: Understanding of job costing, construction billing, and labor tracking.
- Attention to Detail: Ability to maintain accurate financial records and identify discrepancies.
- Technical Skills: Proficiency in accounting software (QuickBooks, Procore, Sage, or s
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