Assistant Director, Fellowships
The University of Chicago

Job Info

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Department

Provost UChicagoGRAD Fellowships

About the Department

UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, diversity initiatives, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Summary

The job administers a range of programs, workshops, and advising related to graduate student and postdoc scholarly development.

Responsibilities

• Advise graduate students in one-on-one meetings to help students become acquainted with university resources, apply to fellowship opportunities, and develop essential career skillsets.
  
• Develop and lead fellowship and writing programming related to various aspects of scholarly development; regular events include general information sessions, workshops, departmental presentations, and sessions targeted to specific fellowship programs.
  
• Coordinate and organize content for information sessions and writing workshops, including inviting speakers, delivering presentations, and conducting outreach to ensure high levels of attendance at events.
  
• Provide verbal and written feedback on all aspects of fellowship applications.
  
• Contribute to professional development newsletters for master's students, STEM doctoral students, as well as doctoral students in humanities, social sciences, and related divisions and schools. With interns, build monthly fellowships newsletters.
  
• Aid in developing website content, database, and fellowships Canvas site to ensure accessibility and continued relevance.
  
• Support annual assessment and data collection for fellowships team, including redefining metrics as the unit's needs develop.
  
• Serves as liaison with internal and external stakeholders; performs outreach, maintains collaborative partnerships with campus partners, participates in presentations on-/off-campus about UChicagoGRAD services.
  
• Assist with supervision of interns with Director of Fellowships.
  
• Other duties as assigned, especially for all-hands-on-deck events at UChicagoGRAD.
  
• Advises graduate students and postdocs on various aspects of their scholarly development.
  
• Develops and leads programs and workshops related to various aspects of scholarly development.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Advanced degree in related field.
  

Experience:

• At least three years of experience working in higher education or nonprofits.
  
• Strong familiarity with graduate education and the varied needs of doctoral and master's students.
  
• Familiarity with the range of competitive fellowship opportunities.
  
• Familiarity with the culture of a research university and the breadth of university systems.
  

Preferred Competencies

• Excellent interpersonal skills.
  
• Sound judgement and ability to anticipate potential problems.
  
• Demonstrated commitment to student success and cultivating a supportive environment that meets each student where they are.
  
• Independent decision-making skills.
  
• Orientation toward collaboration and teamwork.
  
• Confident public speaker and comfort presenting to a variety of audiences.
  
• Excellent written, editorial, and communication skills.
  

Application Documents

• Resume/CV (required)
  
• Cover Letter (required)
  
• Three References Contact Information (required)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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