​​Administrative Services Coordinator, Iowa Technology Institute​
University of Iowa

Job Info

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Under the direction of the Director of Finances and Business Operations for ITI, the Administrative Services Coordinator will provide administrative support to Iowa Technology Institute's (ITI) faculty and staff for research programs including serving as liaison, providing administrative assistance, compiling and preparing information and reports, and coordinating dissemination of information for internal and external resources.

This position is not eligible for University sponsorship for employment authorization.

Specific Job Duties and Tasks

• Provides a welcoming reception for all visitors to ITI, whether in person or by telephone, during regular office hours. Directs visitors to the appropriate staff member and/or makes appointments for them. Resolves immediate concerns of visitors/callers as appropriate. Receives and coordinates building deliveries.
• Answers ITI telephone line, returns calls, and follows up with callers to resolve questions.
• Provides functional/administrative supervision for office assistants/students.
• Creates job description, interviews, and hires students to assist ITI at the main office front desk.
• Coordinates purchasing requests with University Shared Services for office and laboratory supplies, etc.
• Maintains and uses a pcard for student travel expenses and other purchases as requested by the Director of Finance and Business Operations.
• Assists in the coordination/preparation of strategic ITI plans in support of the DEO and Director of Finance and Business Operations.
• Acts as primary contact for ITI by providing information and responding to inquiries. Gathers and provides information using available resources.
• Communicates website updates to MARCOM personnel.
• Serves as liaison to faculty, staff, students, alumni, and public concerning inquiries/requests requiring interpretation of policies, procedures, and programs.
• Serves as liaison between ITI and UI student services.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman@uiowa.edu

About the College of Engineering

TheCollege of Engineeringis one of 12 colleges at the University of Iowa, a premier public research university offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws students from more than 100 countries and all 50 U.S. states.

The College of Engineering is driven by talented faculty, staff, and students who are producing knowledge to address grand challenges around advanced technologies, health sciences, sustainability, energy, and the environment. Our graduates are ethical, globally aware citizens whose work while at the University of Iowa and throughout their careers make the world safer and our use of resources more efficient. As a center of innovation and discovery, the people who make up the College of Engineering are undoubtedly improving quality of life for our Iowa community as well as for people across the United States and around the world.Beyond playing an integral role in the college'smission, College of Engineering employees are encouraged to have a healthy work-life balance.

Education Requirement

• A bachelor's degree or an equivalent combination of education and experience.

Required Qualifications

• Minimum of 6 months of administrative or office coordination experience.
• Demonstrated proficiency in both written and verbal communication with the ability to edit and/or compose grammatically correct documents in a logical and organized manner.
• Must be proficient in Microsoft Office suite (Word, Excel, Power Point).

Desired Qualifications

• Excellent organizational skills.
• Demonstrated ability to independently manage and prioritize multiple responsibilities and tasks while successfully meeting deadlines.
• Demonstrated attention to detail and critical thinking skills.

Application Details

In order to be considered for an interview, applicants must upload:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.

For questions, contact Alex Schutman at Alex-Schutman@uiowa.edu

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B

Contact Information

• Organization: College of Engineering
• Contact Name: Alex Schutman
• Contact Email: alex-schutman@uiowa.edu

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