Administrative Secretary
University of North Dakota

Job Info

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Salary/Position Classification

• $39,000+/year annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

This position provides administrative secretary support for the Southwest Campus Associate Dean, faculty and staff. Duties include providing general and educational services support to the Southwest Campus; supporting local IT needs, website design and maintenance; and acting as the department records coordinator for the campus.

Duties & Responsibilities

Provide administrative secretary support for the Southwest Campus Associate Dean, faculty and staff

• Serve as receptionist, greet visitors, answer telephone, take messages, mail, and provide information.
• Liaison with doctors, hospital/clinic personnel, and medical school personnel.
• Act as resource person for the Southwest Campus office.
• Manage calendar, maintain conference room and classroom schedules.
• Coordinate and assist with events, functions, and meetings.
• Assist in maintenance of Southwest Campus teaching faculty database.

Provide general and educational services support to the Southwest Campus

• Primary coordinator of student orientation and onboarding, student events and other functions.
• Oversee, organize, and coordinate 4th year medical student schedules
• Manage and maintain the software needed for fourth year student evaluations, grading, and scheduling.
• Organize and coordinate 3rd year Inter-professional development and career exploration scheduling
• Assist with coordination of required tests and training; to include proctoring, scheduling and arranging in person and/or zoom
• Primary for coordinating Basic Life Support and Advanced Cardiac Life Support for students.
• Assist in coordination of student community service events at local grade schools, high schools, and colleges.
• Organize continuing education and professional development for students.

Local IT needs and website design and maintenance

• Troubleshoot any issues with testing laptops before test day.
• Work with Grand Forks campus IT to help resolve issues with desktops, laptops and meeting rooms.
• Primary website design and upkeep for the Southwest Campus
• Assist with IT inventory and equipment updates.

Records Coordinator for the Southwest Campus and other educational programs

• Serve as a records coordinator for the Southwest Campus, following guidelines for the creation, retention, and destruction of records; respond in a timely and accurate manner.

Required Competencies

• Knowledge of UND policies and procedures
• Excellent oral and written communication skills.
• Aptitude for learning new software and systems.
• Good customer service skills interacting with various people.
• Ability to organize and prioritize tasks.

Minimum Requirements

• High school diploma or GED
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• Related experience in an office and/or medical setting

To Apply: Complete online application, attaching a resume and cover letter

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