Administrative Assistant III - ATSDR
Chickasaw Nation Industries

Job Info

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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Executive Assistant provides administrative and general office support. This position support efforts in implementing business strategy, mission, plans and goals. Work involves conducting basic research, drafting reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel requests, travel reimbursements, maintaining calendars and creating presentations.

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned.

Assists and maintains executive calendars, scheduling appointments, meetings, and travel arrangements. Coordinates and prioritize meeting requests, ensuring efficient use of time. Prepares meeting agendas, materials, and presentations as required.

Provides comprehensive administrative support to team, including drafting and proofreading correspondence, memos, reports, and presentations.

Handles incoming and outgoing communications, including phone calls, emails, and mail, and respond or redirect as appropriate.

Maintains an organized filing system for documents, records, and correspondence.

Handles sensitive and confidential information with the utmost discretion and maintain confidentiality in all aspects of the role. Ensures compliance with privacy regulations and company policies.

Assists in the coordination and execution of special projects, initiatives, and events as assigned. Conducts research, gathers data, and prepares reports or presentations as required.

EDUCATION AND EXPERIENCE

Bachelor's degree in a related field such as Business Administration or Office Administration, and minimum of two to four (2-4) years relevant experience or equivalent combination of education / experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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