Administrative Assistant
University of North Dakota

Job Info

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Salary/Position Classification

• $33,750 - $35,000 (21.64/hr - 22.44/hr) Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 30 hours per week
• This position will work onsite at the Grand Forks, ND campus

Purpose of Position

The Administrative Assistant will help organize and promote the smooth functioning of investigator planned projects as it relates to a grant.

Duties & Responsibilities

• 25% - Administrative Support
  • Maintain familiarity with the grant's policies and procedures
  • Assist with preparing project reports
  • General office duties including scheduling, receiving and sending emails, copying and scanning documents, maintaining office files
  • Coordinate the activities of investigators, staff and research assistants
  • General reception duties including greeting clients and community members, answering phone inquiries
  • Provide support to advisory board members, investigators, administrators and students involved with the grant
• 25% - Management of Planning & Training Activities
  • Coordinate all supplies, ordering, equipment and instructions to be used in the smooth functioning of the grant projects
  • Create outreach and engagement plan(s) to promote research and related research activities in American Indian and rural communities in North Dakota
  • Participate in research training for tribal and community stakeholders
• 25% - Assist Investigators to Prepare Culturally-sensitive Clinical & Translational Research Support
  • Provide support to investigators to assist with recruiting and retaining diverse populations into culturally sensitive clinical research studies
  • Assist investigators with data entry
  • Assist investigators in determining reasonableness in relation to work proposed, community regulations, cultural norms and policies
  • Assist investigators with preparing culturally-sensitive documents
• 25% - Promote Community-Based Participatory Research Sessions with Community Stakeholders
  • Communicate and publicize community stakeholder discussions in North Dakota communities
  • Assist with arranging listening sessions with clinical partners
  • Assist with soliciting community-specific questions from community stakeholders and advisory board members
  • Conduct key informant interviews and focus groups with community stakeholders
  • Establish a filing and coding system to keep source documents organized and to protect confidentiality
  • Assist methodologists in interpreting stakeholder discussions and focus group results
  • Assist investigators with preparing their research outcomes into reports for dissemination back to the community

Required Competencies

• Ability to remain organized
• Ability to multi-task and prioritize duties
• Excellent interpersonal, oral and written communication skills
• Understanding of American Indian culture, customs and socioeconomic conditions

Minimum Requirements

• Associate's degree or equivalent experience in an administrative support role
• Demonstrated experience working with Microsoft Office programs and Adobe Suite Software
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience working with accounts payable or other accounting functions
• Experience with data analysis software

To Apply

Please include a cover letter and resume.

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