Administrative Assistant
Dartmouth College

Job Info

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Posting date:

07/22/2024

Open Until Filled:

Yes

Position Number:

1125800

Position Title:

Administrative Assistant

Department this Position Reports to:

Hood Museum of Art

Hiring Range Minimum:

$20.00

Hiring Range Maximum:

$24.00

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Full Time w/end date

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH

Remote Work Eligibility?:

Onsite only

Is this a term position?:

Yes

If yes, length of term in months.:

24

Is this a grant funded position?:

No

Position Purpose:

The Administrative Assistant supports the director, deputy director, and associate director for curatorial affairs through contributions to meeting schedules, travel arrangements, expense reporting, and administrative support. This is a 2-year term position.

Required Qualifications - Education and Yrs Exp:

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• 1-3 years work experience in an office environment.
• Excellent communication and interpersonal skills.
• Ability to deal articulately with a diverse range of people in both departmental and public settings.
• Strong organizational skills and ability to balance priorities and meet deadlines in a fast-paced office.
• In-depth knowledge of office procedures.
• Initiative, sound judgment, and ability to work independently.
• Proven ability to maintain confidentiality and to appropriately handle confidential information.
• Strong writing, detail editing, and proofreading skills.
• Highly proficient in the use of computers and software applications, including Microsoft Windows Suite and database management, and demonstrated ability to learn new applications.
• Availability and willingness to work occasional weekend and evening assignments.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications:

• Bachelor's degree.

Department Contact for Recruitment Inquiries:

Ramie Speicher

Department Contact Phone Number:

603-646-3852

Department Contact for Cover Letter and Title:

Laura Howard, Advancement & Donor Relations Manager

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

This position is a 24-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/74947

Description:

Calendar Management - Maintains the director, deputy director, and associate director for curatorial affairs' calendars, including scheduling and preparing for meetings with internal and external constituents.

Percentage Of Time:

40

Description:

Office Communications - Coordinates and facilitates phone, email, and mail communications for the director's office with internal and external museum constituents, museum staff, college departments, and the general public.

Percentage Of Time:

15

Description:

Travel Arrangements - Arranges travel schedule and logistics for the three directors.

Percentage Of Time:

15

Description:

Expense Reporting- Completes all expense reporting on behalf of the director, deputy director, and associate director for curatorial affairs.

Percentage Of Time:

15

Description:

Administrative Support - Prepares reports, presentations, and other written materials. Assists with special events and visitors. Takes minutes for staff meeting, director's reports group meeting, public art committee meeting, and acquisitions committee. Contributes to general office management, including supervising the student office assistant when the position is filled.

Percentage Of Time:

15

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

This job has expired.