Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a law firm in Boston, is seeking an Administrative Assistant to join their HR team! This role is onsite in Boston, Monday through Friday for approximately 30-35 hours per week, a temporary to hire opportunity, and paying up to $36/hour. Interested and qualified candidates are encouraged to apply today!

RESPONSIBILITIES

1. HR Administration & Compliance
• Serve as the primary contact for the Professional Employer Organization (PEO), coordinating HR services such as payroll, benefits administration, and compliance.
• Manage and ensure accurate recording of timesheets, payroll processing, and PTO tracking.
• Serve as the primary contact for the ABA retirement fund and other employee benefits.
• Oversee hiring, onboarding and offboarding processes.
• Coordinate employee review process and other regular performance milestones.
• Providing training to employees on compliance-related topics, such as harassment prevention, workplace safety, and ethical behavior.
• Oversee policy updates and maintain employee handbooks, ensuring they reflect current practices and regulations.
• Maintain up-to-date employee records.
2. Facilities Oversight & Office Management:
• Supervise the Facilities Coordinator to ensure building maintenance, safety inspections, building upkeep and service requests are managed effectively.
• Oversee the work with vendors and contractors for building-related services, maintaining a list of preferred service providers.
• Manage budget for office maintenance and upkeep, office supplies and staff-related expenses.
• Ensure the historical building complies with applicable regulations and safety standards.

1. Employee Engagement and Development:
• Organize staff appreciation events and employee recognition programs to foster a positive workplace culture.
• Develop and coordinate professional development opportunities, including training workshops and external learning programs.
• Promote employee engagement through cross-training initiatives and skill development activities.

QUALIFICATIONS/EXPERIENCE

• Skills: Strong organizational, multitasking, and project management skills.
• Communication: Excellent written and verbal communication skills, with a focus on employee relations.
• General: Ability to work both independently and collaboratively, with experience supervising staff.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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