Accounting Officer - Department of English
University of Illinois

Job Info

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Accounting Office - Department of English

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign
The College of Liberal Arts & Sciences, Department of English is searching for an Accounting Officer to manage the procurement and accounting operations for the department of English.

Duties & Responsibilities

• Process and reconcile expense request transactions for the Department. Process Travel and Expense reports for the Department of English using the associated University systems. Ensuring completeness of expense reports, order logs, accuracy, availability of funds, appropriateness of transaction and conformity to policies and procedures. Correspond with cardholders in regard to departmental policies, procedures, and practices. Assist with training for new cardholders. Manage p-card and t-card, to arrange travel and procure goods for the department as needed.
• Manage the review and compilation of monthly financial statements. Verify accuracy and appropriateness of transactions reconciled, proper documentation, appropriateness of accounting codes used, and availability of funds. Review account information to ensure appropriateness of depositing to various fund types. Ensure proper documentation provided and retained. Where discrepancies occur, check all possible sources of disagreement, and follow up on resolutions in consultation with the Senior Business Manager.
• Review and analyze fiscal reports monthly, updating and reconciling to departmental spreadsheets when needed. Assist Records Liaison with management and retention of fiscal files. Rotate files as needed. Recommend requests to be submitted for the purging of those records that exceed prescribed retention periods.
• Run standard reports for the business office using EDDIE and Document Direct. This currently includes monthly Operating Ledger and General Ledger statements, and Encumbrance reports. Saves and Distributes reports as needed by the business office. May run other standard reports on an occasional basis at the request of the Senior Business Manager or other business office staff.
• Processes the adjustment entries and requests, including but not limited to journal vouchers. Research and prepare stop payments. Manage and review various tracking sheets to ensure timely completion of fiscal transactions, including payment vouchers, requisitions, purchase orders, and journal vouchers.
• Back up office reception duties (phone, greeting visitors, copying, scanning). Assist in delivering and retrieving documents to and from various campus offices as required to meet deadlines. Back up Office Manager with scheduling appointments and departmental events and university deadlines for the Department Head. Assist with monitoring and reconciling physical inventory records and reports.
• Assist in coordinating department inventory, when necessary.
• Perform other duties as assigned.

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. Course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 9 semester hours equals two (2) years (24 months)

B. Course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen (18) months
• 90 semester hours equals two (2) years (24 months)

C. Work experience in bookkeeping, office support, or closely related experience.

Successful candidates will have:

• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion.
• Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
• Knowledge of university and departmental policies, rules, and regulations.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
• Skill in active listening and critical thinking.
• Skill in time management.
• Ability to communicate effectively with others.
• Ability to compare numbers and detect errors efficiently.
• Ability to compile complex financial records and prepare routine financial reports or statements.
• Ability to make computations with speed and accuracy.
• Ability to work independently and exercise judgment.

Appointment Information

This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for this classification is $42,242.98. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week) after completing a 6-month probationary period. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on September 30, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualification of the position in your application materials. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1024627
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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