Academic Advisor, Professional Experience Coordinator (Academic Advisor - Master's)
Indiana University

Job Info

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Department

THE O'NEILL SCHOOL - BL SPEA (BL-SPEA-IUBLA)

Department Information

Founded in 1972, the O'Neill School of Public and Environmental Affairs is a nationally ranked academic institution located on the campus of Indiana University and home to one of the nation's top Master of Public Affairs programs. The O'Neill School is the largest school of public administration and public policy in the United States, boasting an alumni network of more than 37,000.

Our mission

The O'Neill School of Public and Environment Affairs works to build a better world by stewarding the development of equitable and inclusive societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact in diverse settings around the globe.

Our values

Diversity: Recognizing that diversity of backgrounds, experiences, and viewpoints is a strength; respecting the dignity of all individuals; and expanding our cultural intelligence and awareness.
Excellence: Aiming to be the best in all that we do and developing the professional and personal capabilities necessary to improve the world through our work.
Meaning and impact: Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
Ongoing learning: Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise and informed decision-making.
Well-being: Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.

At the O'Neill School, we're committed to fostering a diverse, equitable, and inclusive community for everyone who engages with our institution - placing justice and equity at the core of our mission and values.

Job Summary

Department-Specific Responsibilities

• Maintains the internship approval application platform, launching new terms for student submission and updating the approval form as needed.
• Manages incomplete internship grades by tracking student status and corresponding with instructors and supervisors to collect missing assignments.
• Ensures proper number of sections are created for each internship class, term, and instructor.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements; explains curriculum requirements and school and campus policies.
• Meets with students in groups and one-on-one to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction; helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies; empowers student accountability in academic decisions about courses, career direction, and long-term plans; and provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Master's degree in related field

WORK EXPERIENCE

Required

• 2 years in student affairs, teaching, academic advising, or related field. Previous experience in a student-focused, higher education environment is highly desired.

Preferred

• 3 years in student affairs, teaching, academic advising, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Uses and learns new technology proficiently and changes practices with changing technology
• Meet Best Practices and National Standards for Academic Advising
• Understands and meets FERPA requirements

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

May qualify for one remote day per week in accordance with IU and O'Neill policies

Work Location

Bloomington, Indiana

Advertised Salary

$50,000 per year.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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